51福利社

Department and Student Fundraising

 

Purpose

To provide direction to college employees, departments, students, and student organizations (clubs and co-curricular) in fundraising activities on the LBCC campus or on its behalf elsewhere, specifically for the benefit of the clubs or organizations. This is to ensure the integrity of the accounting of the funds and that the intended recipient(s) of the funds are properly credited.

 

Statement

1. Definitions
   1. Fundraising: Any activity or event that raises money through donations, ticket revenue, or the sale or exchange of products or services.
   2. Contributions: Money, goods, or services given to LBCC student clubs, organizations, or departments, notwithstanding the LBCC Foundation as described in AR 8010-01.
   3. Educational Purposes: The instruction or training of individuals to improve or develop their capabilities, or the instruction of the public on subjects useful to individuals and beneficial to the community.
2. Scope
   • The only acceptable uses for which funds can be raised on behalf of LBCC student clubs, organizations, or departments are:
     1. for the cultural and educational enrichment of the college and/or college community; and
     2. activities with an educational benefit to the participants in keeping with the college鈥檚 mission.
   • Unacceptable fundraising activities include, but are not limited to:
     1. funds raised directly for one individual; and
     2. fundraising activities for non-educational purposes.
3. Approval
   1. Departments shall register their fundraisers with the appropriate Vice President. The Vice President must approve the fundraiser before the event is organized. Before approval, the Vice President shall inform the LBCC Foundation Executive Director and Director, Accounting and Budget of all fundraising activities for departments. The Foundation reserves the right to deny any fundraising event that it deems contrary to the Foundation fundraising plans.
   2. Clubs shall register their fundraising event in the Student Life and Leadership office. Fundraisers must be approved by the club advisor and/or appropriate college officials before the event may be organized. Before approval, Student Life and Leadership shall inform the LBCC Foundation executive director and director of business and accounting of all fundraising activities for student clubs. The Foundation reserves the right to deny any fundraising event deemed contrary to Foundation fundraising plans.
   3. Co-curricular programs shall register their fundraising event with the Dean of Instruction. Fundraisers must be approved by the co-curricular advisor and/or appropriate college officials before the event may be organized. Before approval, the Dean of Instruction shall inform the LBCC Foundation executive director and director of business and accounting of all fundraising activities for co-curricular programs. The Foundation reserves the right to deny any fundraising event deemed contrary to Foundation fundraising plans.
   4. For student clubs or co-curricular activities, Student Life and Leadership maintains a fundraising manual that provides ideas, opportunities, and further guidance on fundraising activities.
4. Handling Funds and Making Deposits
   1. Any funds raised shall be deposited according to the Cash Handling Procedures administrative rule (AR 5020-02).
   2. At the Business Office, depositors shall provide the appropriate FOAPAL identifying the program, department, co-curricular, or club. Fundraising organizers must return the cash receipt to the department or Student Life and Leadership office after it has been verified and signed by the Business Office cashier.
5. Raffles
   • Raffles must follow the , which include:
     1. LBCC can operate raffles without securing a state license provided that the cumulative 鈥渉andle鈥� of all raffles is less than $10,000 per calendar year. "Handle" is the "total amount of money and other things of value, bet on the raffle games鈥�".
     2. All raffles must directly benefit LBCC, or a part of LBCC (e.g., a student club, department, athletic team, etc.).
     3. All raffle tickets must have an equal chance of winning and no person can be required to buy more than one ticket to win. Nobody can be required to pay for anything in addition to a ticket to have an equal chance to win..
     4. No person can be required to be present at the drawing to win.
     5. Sold ticket stubs must be returned to the raffle sponsor by the ticket seller and stubs must be placed in a receptacle out of which the winning ticket(s) must be drawn. The receptacle must be designed so that all tickets have an equal chance of winning.
     6. If a raffle prize is unclaimed, the raffle sponsor must hold the prize in trust for the winner for one year. If unclaimed after one year, the prize becomes the property of the raffle sponsoring organization or department and may be disposed of by alternate means. The prize may not be retained for personal use.
     7. If a raffle is canceled for any reason, the sponsor must take all steps necessary to notify ticket purchasers of the cancellation and return all money to the purchasers. Money should be returned within 30 days of the cancellation notice.
     8. Raffle tickets may not be sold more than twelve months before the drawing.
     9. The total cash prizes awarded in a raffle cannot exceed $2,500. The retail market value of individual non-cash prizes cannot exceed $50,000, and the cumulative value of all non-cash prizes cannot exceed $100,000.
6. Donations to the Foundation
   1. Donations collected for or on behalf of the Foundation shall be accepted and acknowledged under Administrative Rule 8010-01.

 

 

---